Finding Description
**NOTE- TERMS IN BRACKETS HAVE BEEN EDITED TO PROTECT CONFIDENTIALITY** Based on interview and record review the facility failed to ensure nurses had access to the convenience medications and failed to ensure medications were available from the pharmacy for 2 of 3 residents (R1 and R3) reviewed for pharmacy services in the sample of 7.The findings include:1. R1's face sheet showed he was admitted to the facility 10/16/25 with diagnoses to include pneumonia due to other gram-negative bacteria, generalized anxiety disorder, malignant neoplasm of prostate, Alzheimer's Disease, and heart failure. R1's facility assessment dated [DATE] showed he had severe cognitive impairment and was dependent upon staff for all cares. R1's October 2025 Physician Order Sheet showed he was admitted with orders for buspirone, alprazolam, Cefdinir, Donepezil HCL, Doxycycline, furosemide, memantine, spironolactone, and tamsulosin. R1's October 2025 eMAR (electronic Medication Administration Record) showed the only medication he was administered for the first 48 hours after his admission was his melatonin. On 11/25/25 at 9:49 AM, V5 LPN (Licensed Practical Nurse) said, Switching over the pharmacy, it was taking several days to get medications, we were calling them and resending the orders. We did everything we could, I worked Saturday after his admission [DATE]) and none of [R1's] medications were here. I asked his wife if she had any of his medications she could just bring, but she was in such bad shape herself, I think she forgot before she even left here. The [electronic convenience medication cart] has Wi-Fi problems and disconnects all the time. We all know how to get in it but it hasn't been functioning at all. It hasn't been accessible. It's constantly having to be reset.On 11/22/25 at 11:15 AM, V4 LPN (Licensed Practical Nurse) said R1 was not at the facility very long. V4 said R1 was in a bad state of being during his stay. V4 said R1 was mostly nonverbal. He was 1:1 at times due to being very combative. V4 said medications are usually here the following day after admission but with the constant changing of ownership and pharmacy it has been terrible. V4 said, As of October 1, the facility ownership and pharmacy changed. V4 said R1's medications took quite a while to come in. V4 said she remember it taking a long time for R1's medications to arrive. V4 said the new pharmacy did bring an [electronic convenience medication cart] but the nursing staff cannot access it. V4 said she hasn't had time to even try and figure out the [electronic convenience medication cart] because she thinks it needs to be reset. V4 said she has only been able to access the [electronic convenience medication cart] one time since October 1. V4 said we really should have access to those medications for the residents. V4 said she didn't understand why, but there was a lot of confusion with the change-over. V4 said they used to have just boxes with convenience medications but now with the new company we have the electronic cart for those medications, and it doesn't seem to work. On 11/25/25 at 12:10 PM, V12 RN (Agency Registered Nurse) said, I would say there would at least one patient each time that I have worked that a resident didn't have medications. I questioned if I was able to access [electronic convenience medication cart] the for medications and I was told because I'm agency I didn't have access to it. as a seasoned agency nurse, that was one of my first questions when I started. I was informed then, by the nurse I received report from that I didn't have access to it. I had a conversation with the DON (Director of Nursing) and she confirmed that as well. I expressed concerns a few times. It is concerning to me because. because I would need it if a patient was prescribed a new medication or is out of medication. It would be standard of care. Standard rule of thumb, when a medication is missing, we would try and locate it, obviously we could possibly pull it from convenience medications.On 11/25/25 at 9:21 AM, V7 RN (Registered Nurse) said, . We always run out of prescriptions, with the new changes and the new company it has gotten worse. The new company took over October 1st and since then everything has been haywire. All the medications are late, and all the nurses would try to fill the medications, but the pharmacy isn't filling them. It isn't just the new prescriptions that are taking a long time, it's all the medications. When [R1] came in, the pharmacy was delayed for a few days. He was not getting his medications because the pharmacy wasn't delivering his medications. All his medications took a while to come in. It wasn't because of the practitioner, and it was because of the nurses, it was because of the new pharmacy. With the previous pharmacy we were able to get medications from a convenience box. Now they got a [electronic convenience medication cart] that needs Wi-Fi__33. In [R1's] case we would have had to get the medications out of the [electronic convenience medication cart] and agency nurses don't have access to it. I heard it also wasn't up and running and wasn't working, then they had issues with logging in and Wi-Fi. I don't think that problem has been corrected. we were contacting the pharmacy constantly telling them we needed [R1's] medications. [R3] takes scheduled doses of Lactulose and that has been taking a long time to come in as well. She has been out of that frequently. On 11/25/25 at 10:01 AM, V11 (Facility's Pharmacist) said the first delivery of R1's medications to the facility occurred on 10/19/25 at 3:45 AM. The pharmacy's Packing Slip Proof of Delivery showed the 10/19/25 delivery included R1's following medications: buspirone, donepezil, doxycycline, furosemide, hydrocortisone cream, ibuprofen, ketoconazole cream, and memantine. V11 said R1's Cefdinir (antibiotic) and Alprazolam (antianxiety medication) was delivered to the facility 10/20/25 at 2:43 AM and R1's antibiotic eye drops were delivered to the facility 10/21/25 at 3:21 AM. On 11/25/25 at 1:18 PM, V1 (Administrator) said, We have had some delay when we first got the new pharmacy. It is not typical. We had the convenience box from previous pharmacy and then the new pharmacy took over and brought [an electronic convenience medication cart]. Many medications are available in the [an electronic convenience medication cart]. If a medication is not in the cart, I would expect the nurses to call the pharmacy and get the medication out. V1 said she was not aware there were issues getting the [electronic convenience medication cart] to work or that the agency nurses were unable to access the convenience cart. V1 said the facility's agency nurses should have access to the convenience medications for the residents. 2. R3's face sheet showed she was admitted to the facility 12/2/2014 with diagnoses to include dementia without behavioral disturbance, schizophrenia, anxiety disorder, major depressive disorder, hypothyroidism, slow transit constipation, insomnia, and chronic kidney disease. R3's facility assessment dated [DATE] showed she has no cognitive impairment. On 11/22/25 at 9:22 AM, R3 said, . Sometimes they are out of my medications. The most recent one I have trouble with is my laxative that I need to take. Some of the nurses will replace it with a different laxative. It does affect me if I don't take it, I get constipated.R3's November 2025 eMAR (electronic Medication Administration Record) showed on 11/9/25, R3's Lactulose was not available at this time and on 11/13/25, R3's Potassium Chloride and Nortriptyline was unavailable. The facility's policy and procedure with review date of 10/13/25 showed, Medication Administration. Policy: Medications are administered by licensed nurses. as ordered by the physician and in accordance with professional standards or practice. 1. Keep medication cart clean, organized, and stocked with adequate supplies.The facility's policy and procedure reviewed 10/13/25 showed, Unavailable Medications. This facility shall use uniform guidelines for unavailable medications. 1. This facility maintains a contract with a pharmacy provider to supply the facility with routine, prn (as needed), and emergency medications. 2. A STAT (as soon as possible) supply of commonly used medications is maintained in-house for timely initiation of medications. 3. The facility shall follow established procedures for ensuring residents have a sufficient supply of medications. 4. Medications may be unavailable for a number of reasons. Staff shall take immediate action when it is known that the medication is unavailable: a. Determine reason for unavailability, length of time medication is unavailable, and what efforts have been attempted by the facility or pharmacy provider to obtain the medication. B. Notify physician of inability to obtain medication upon notification or awareness that medication is not available. Obtain alternative treatment orders and/or specific orders for monitoring resident while medication is on hold.The facility's policy and procedure reviewed 7/18/18 showed, . Emergency Pharmacy Service and Emergency Kits, Policy: Emergency pharmacy service is available on a 24-hour basis. Emergency needs for medication are met by using the facility's approved Emergency Medication Kit/Box or by special order from [the pharmacy]. [The pharmacy] supplies emergency medications including emergency drugs, antibiotics, controlled substances. to serve the immediate clinical needs of the residents.