Finding Description
**NOTE- TERMS IN BRACKETS HAVE BEEN EDITED TO PROTECT CONFIDENTIALITY** Based on interview and record review, the facility failed to document an accurate Minimum Data Set (MDS-a federally mandated assessment completed by the facility staff) for eight residents (Resident #1, #2, #4, #5, #6, #33, #36, and #52) out of 18 sampled residents and one resident (Resident #25) outside the sample. The facility's census was 76.Review of the facility's policy, MDS Assessments, revised March 2024, showed:
- The facility will ensure accurate, timely, and compliant completion and electronic transmission of MDS in accordance with Center for Medicare and Medicaid Services (CMS) regulations, supporting resident care planning, quality outcomes, and reimbursement accuracy;
- MDS assessments are scheduled according to the CMS-required timeframes, including admission, quarterly, annual, and significant change;
- Assessment Reference Dates (ARDs) are selected to reflect the resident's most accurate clinical status;
- All MDS responses must be supported by nursing notes, therapy documentation, physician orders, care plans, flow sheets, and assessments;
- Discrepancies between documentation and MDS responses are resolved prior to completion;
- A comprehensive review is conducted to ensure internal consistency, logical coding, and alignment with clinical documentation;
- Errors or omissions are corrected prior to locking the assessment;
- Corrections are made following CMS correction and modification guidelines;
- Routine internal audits are conducted to monitor MDS accuracy, documentation support, and timeliness of completion and transmission;
- Audit findings are reported to Quality Assurance and Performance Improvement (QAPI).
1. Review of Resident #1's medical record showed:
- admitted on [DATE];
- Diagnoses of muscle weakness, unsteadiness on feet, history of falling, difficulty in walking, and pain in low back.
- Side rail assessment, dated 09/11/25, showed use of one side rail to keep resident as independent as possible with bed mobility.
Observation of the resident's bed on 01/07/26 at 10:49 A.M., showed one half rail on the right side and one grab bar on the left side of the bed in upright positions.
Review of the resident's quarterly MDS assessment, dated 11/25/25, showed:
- Section P0100 Physical Restraints coded for daily use of bed rails;
- The facility failed to accurately code the MDS assessment by coding side rail use as a restraint.
2. Review of Resident #2's medical record showed:
- admitted on [DATE];
- Diagnoses of muscle weakness, repeated falls, Alzheimer's dementia (a progressive brain disorder that destroys memory, thinking and the ability to perform simple tasks) and hemiplegia (paralysis of one entire side of the body).
- Side rail assessment, dated 10/27/25, showed use of one side rail to keep resident as independent as possible with bed mobility.
Observations of the resident showed:
- On 01/06/2026 at 10:55 A.M., the resident lay in bed with left side half rail in the upright position;
- On 01/09/2026 at 2:27 P.M., the resident lay in bed with left side half rail in the upright position.
Review of the resident's significant change MDS assessment, dated 10/01/25, showed:
- Section P0100 Physical Restraints coded for daily use of bed rails;
- The facility failed to accurately code the MDS assessment by coding side rail use as a restraint.
3. Review of Resident #4's medical record showed:
- admitted on [DATE];
- Diagnoses of muscle weakness, need for assistance with personal care, lack of coordination, left humerus (upper arm bone) fracture, and left femur (upper leg bone) fracture.
- Side rail assessment, dated 11/03/25, documented side rails/grab bar a medical necessity due to left humeral fracture, left hip fracture and to improve bed mobility;
Observations of the resident's bed showed:
- On 01/06/26 at 10:32 A.M., an enabler bar on the right side of the bed in the upright position;
- On 01/07/26 at 1:45 P.M., an enabler bar on the right side of the bed in the upright position;
Review of the resident's admission MDS assessment, dated 11/09/25, showed:
- Section P0100 Physical Restraints coded for daily use of bed rails;
- The facility failed to accurately code the MDS assessment by coding side rail use as a restraint.
4. Review of Resident #5's medical record showed:
- admitted on [DATE];
- Diagnoses of muscle weakness, difficulty in walking, unsteadiness on feet, and abnormalities of gait and mobility.
- Side rail assessment, dated 12/03/25, showed use of one side rail to keep resident as independent as possible with bed mobility.
Observation of the resident on 01/08/26 at 10:31 A.M., showed the resident sat in a wheelchair next to his/her bed with left side half rail in the upright position.
Review of the resident's quarterly MDS assessment, dated 11/25/25, showed:
- Section P0100 Physical Restraints coded for daily use of bed rails;
- The facility failed to accurately code the MDS assessment by coding side rail use as a restraint.
5. Review of Resident #6's medical record showed:
- admitted on [DATE];
- Diagnoses of pain, muscle weakness, difficulty in walking, unsteadiness on feet, and lack of coordination.
- Side rail assessment, dated 11/05/25, showed use of one grab assist bar to keep resident as independent as possible with bed mobility.
Observation of the resident on 01/06/26 at 11:20 A.M., showed the resident sat in a wheelchair next to his/her bed with right side grab assist bar in the upright position.
Review of the resident's quarterly MDS assessment, dated 11/07/25, showed:
- Section P0100 Physical Restraints coded for daily use of bed rails;
- The facility failed to accurately code the MDS assessment by coding side rail use as a restraint.
6. Review of Resident #25's medical record showed:
- admitted on [DATE];
- Diagnoses of congestive heart failure (CHF-chronic condition in which heart muscles no longer pump blood effectively, causing fluid to build up in the lungs and other parts of the body), muscle weakness, and low back pain;
- Side rail assessment, dated 10/15/25, grab assist bar to keep resident as independent as possible with bed mobility.
Observation on 01/06/26 at 11:00 A.M., showed grab bar raised on left side of bed.
Review of the resident's quarterly MDS assessment, dated 10/15/25, showed:
- Section P0100, Physical Restraints, coded for daily use of side rails;
- The facility failed to accurately code the MDS assessment by coding side rail use as a restraint.
7. Resident #33's medical record showed:
- admitted on [DATE];
- Diagnoses of chronic obstructive pulmonary disease (COPD-a lung condition that blocks airflow, making it hard to breathe), muscle weakness and lack of coordination;
- Side rail assessment, dated 12/03/25, showed grab assist bar in place to keep resident as independent as possible with bed mobility and transfers.
Observations of the resident's bed showed:
- On 01/06/26 at 11:20 A.M., the resident sat in recliner with a grab bar up on the left side of the bed;
- On 01/08/26 at 10:06 A.M., the resident sat in recliner with his/her eyes closed with a grab bar up on the left side of the bed;
Review of the resident's MDS assessments showed:
- A quarterly MDS assessment, dated 07/24/25, with Section P0100, Physical Restraints, coded for daily use of side rails;
- A significant change MDS assessment, dated 09/05/25, with Section P0100, Physical Restraints, coded for daily use of side rails;
- The facility failed to accurately code the MDS assessment by coding side rail use as a restraint.
8. Review of Resident #36's medical record showed:
- admitted on [DATE];
- Diagnoses of Alzheimer's disease, pain, muscle weakness, and unsteadiness on feet.
Review of the resident's Physician Order Sheet (POS), dated January 2026, showed:
- An order for Seroquel (an antipsychotic (works by altering brain chemistry to help reduce psychotic symptoms like hallucinations, delusions, and disordered thinking) 25 milligrams (mg), one tablet orally twice a day, dated 06/18/25 and discontinued 10/28/25;
- An order for Seroquel 25 mg one tablet orally at bedtime, dated 10/28/25.
Review of the Note from the Pharmacist to Attending Physician/Prescriber, dated 10/28/25, showed:
- The resident had an order for Seroquel 25 mg one tablet orally twice a day;
- The physician agreed with the dose reduction and decreased the Seroquel dose to 25 mg at bedtime, signed by the physician on 10/28/25.
Review of the resident's annual MDS assessment, dated 11/06/25, showed:
- N0415A1 marked the resident received antipsychotic medication in the seven-day lookback period;
- N0450A marked the resident received antipsychotic medication on a routine basis only;
- N0450B marked no gradual dose reduction (GDR) had been attempted;
- N0450D marked the physician documented GDR as clinically contraindicated;
- N0450E marked 10/28/25 as the date the physician documented GDR as clinically contraindicated;
- The facility failed to capture the GDR from 10/28/25 on the MDS.
9. Review of Resident #52's medical record showed:
- admitted on [DATE];
- Diagnoses of pain in leg, muscle spasm, pain in right shoulder, muscle weakness, and lack of coordination.
-Side rail assessment, dated 10/20/25, grab/assist bar times two to keep resident as independent as possible with bed mobility;
Observations of the resident's bed showed:
- On 01/06/26 at 10:35 A.M., right and left upper enabler bars in the upright position;
- On 01/07/26 at 1:55 P.M., an enabler bar on the left side of the bed in the upright position;
Review of the resident's quarterly MDS assessment, dated 09/02/25, showed:
- Section P0100 Physical Restraints coded for daily use of bed rails;
- The facility failed to accurately code the MDS assessment by coding side rail use as a restraint.
During an interview on 01/09/26 at 9:50 A.M., the Administrator said there were no restraints in the building besides side rails and half rails, but she felt like none of those were restraints.
During an interview on 01/09/26 at 4:05 P.M., the Administrator and the MDS Coordinator said they would expect the MDS assessments to be coded accurately.