Finding Description
**NOTE- TERMS IN BRACKETS HAVE BEEN EDITED TO PROTECT CONFIDENTIALITY** Based on medical record review and interview, the facility failed to ensure complete medical records were maintained in regard to activity participation and medication administration. This affected four (Residents #28, #30, #78 and #79) of four residents reviewed.
Findings include:
1. Review of Resident #28's medical record revealed diagnoses including chronic obstructive pulmonary disease (COPD), anxiety order, depression with psychotic symptoms, dementia with mood disturbance and difficulty walking. A physician order dated 02/03/21 indicated Resident #28 was to be transferred with a mechanical lift. A plan of care initiated 08/17/20 indicated Resident #28 would remain active and social. Interventions included providing an activity calendar in Resident #28's room, talking about what was taking place, listening to interests, reminding Resident #28 of activities, making Resident #28 feel welcome, and monitoring for changes in needs. The interventions indicated Resident #28 liked to watch television (all kinds of news and talk shows), take naps throughout the day and speak with her son.
An Activities Interest Data Collection Tool dated 11/20/24 indicated Resident #28 preferred to spend her time with others. Resident #28 preferred to participate in group activities. Naps were part of Resident #28's daily activity routine. Community activity interests included voting, children/youth, shopping, entertainment, and restaurant. Creative activities interests included crafts, listening to music, television, and movies. Educational/cognitive interests included news, discussion, and reminiscing. Social interests included humor, talking/conversing, and live music/entertainment. Miscellaneous interests included animals/pets. Resident #28's work experience/occupation was a waitress. Resident #28 responded to questions.
A quarterly Minimum Data Set (MDS) assessment dated [DATE] indicated Resident #28 was able to make herself understood, was able to understand others and had moderate cognitive impairment with a brief interview for mental status (BIMS) score of 12 out of 15.
No activity participation logs were available for April 2025 or May 2025. On 06/06/25, staff documented Resident #28 had her nails done by activities. On 06/11/25, Resident #28 had documentation of an activity of reminiscing and obtaining her shopping order. The activities documented in June 2025 were not part of the medical record.
On 07/01/25 at 12:05 P.M., Activity Director #110 verified there were no activity participation records documented in the medical record since March 2025.
2. Review of Resident #30's medical record revealed diagnoses including congestive heart failure (CHF), post-traumatic stress disorder, schizoaffective disorder, depression, anxiety disorder, bipolar disorder, and intellectual disabilities. Review of an activities interest data collection tool dated 06/20/24 revealed Resident #30 preferred to spend time with others. Resident #30 wished to participate in independent and group activities. Interests included shopping, restaurant, crafts, television, cards, bingo, word games/trivia, word puzzles, jigsaw puzzles, walking, humor, talking/conversing, and animals/pets. Baptist religion was recorded on the assessment. A plan of care initiated 06/20/24 revealed Resident #30 would remain social and active with interventions to remind Resident #30 of activities, providing an activity calendar in her room, offering encouragement to go to activities and monitoring for change in needs. There was no documentation found in the medical record of activity participation since 03/25/25.
On 07/01/25 at 12:05 P.M., Activity Director #110 verified there was no activity participation records documented in the medical record since March 2025. There were some notes written down in a notebook for activities in June which were not part of the medical record.
3. Review of Resident #78's medical record revealed diagnoses included left hip osteoarthritis, artificial left hip joint, heart failure, morbid obesity, malignant neoplasm of the prostate, cellulitis of the right lower extremity, depression, idiopathic aseptic necrosis of the right femur, cataract, chronic kidney disease, and arthritis of multiple sites. A care plan initiated 06/09/25 indicated Resident #78 had feelings of sadness, anxiety, uneasiness, and depression characterized by ineffective coping, low self esteem, insomnia and withdrawal from care/activities related to relocation. Interventions included encouraging Resident #78 to attend group activities and to participate in the pet therapy program when available.
An admission Minimum Data Set (MDS) assessment dated [DATE] revealed Resident #78 was able to make himself understood, was able to understand others, and was cognitively intact. The MDS indicated Resident #78 reported it was somewhat important for him to have reading material, listen to music, be around animals, keep up with the news, do things with groups of people, do favorite activities, go outside to get fresh air when weather was good, and to participate in religious services or practices.
On 07/01/25 at 12:05 P.M., Activity Director #110 verified there was no activity participation records available for Resident #78 although she knew he had been provided one on one activities.
4. Review of the initial submission of Facility Reported Incident (FRI) #260537 revealed Resident #79 made allegations Registered Nurse (RN) #150 had substituted her pain pills with a different pill and was taking the pain medications herself.
Review of Resident #79's medical record revealed an admission/5 day MDS assessment dated [DATE] which indicated Resident #79 was able to make herself understood, was able to understand others, and was cognitively intact. Resident #79 denied pain over the prior five days. Resident #79 had a physician order for oxycodone 10 milligrams (mg) every eight hours as necessary for pain.
The following discrepancies between the May 2025 Medication Administration Record (MAR) and controlled substance administration record were verified with the Director of Nursing (DON) on 07/01/25 between 9:55 A.M. and 10:14 A.M.:
On 05/02/25 at 5:00 A.M. and 9:00 P.M. staff signed for the withdraw of oxycodone from the narcotic supply. However, administration was not documented on the MAR.
On 05/08/25 at 10:00 P.M., staff signed a dose of oxycodone out of the narcotic supply. Administration was not documented on the MAR.
On 05/10/25 a dose of oxycodone was removed from the supply at 6:00 A.M., 9:05 A.M. and 5:15 P.M. according to the controlled substance accountability record. The MAR indicated the first dose administered on 05/10/25 was at 11:59 A.M. with another dose administered at 5:14 P.M. The DON stated she assumed the dose withdrawn at 6:00 A.M. was given then but not documented on the MAR. Because the 6:00 A.M. dose was not documented she assumed a dose was given at 9:05 A.M. when withdrawn but it was documented late in the MAR at 11:59 A.M. (instead of at the time of administration) then a dose was given at 5:14 P.M. as indicated on the MAR.
On 05/15/25 at 8:00 A.M., an oxycodone tablet was signed off on the controlled substance accountability sheet but not recorded on the MAR. The next dose was signed as administered at 1:13 P.M. which was closer than the ordered every eight hours.
On 05/20/25 a dose of oxycodone was removed from the supply but not documented on the MAR as administered.
Interview on 07/01/25 between 9:55 A.M. and 10:14 A.M. the DON stated she believed the discrepancies were documentation errors. One of nurses who did not document administration had worked seven days straight.
This deficiency is an incidental finding discovered during the complaint investigation.